Email Integration

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      <div key={i} className="h-8 w-8 rounded-full border-2 border-white bg-zinc-200" />
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  </div>
  <span>Syncing 24 Active threads</span>
</div>
```text

<Info>
  The number represents active email conversations related to your applications that are being monitored for updates.
</Info>

## Privacy & Permissions

### What We Access

<Accordion title="Read-Only Email Access">
  
  ApplyTrack requests **read-only** permission to your email. We cannot:
  
  - Send emails from your account
  - Delete or modify existing emails
  - Access contacts or calendar (unless separately authorized)
  - Read emails unrelated to job applications
  
  Our OAuth scopes:
  - **Gmail**: `gmail.readonly` only
  - **Outlook**: `Mail.Read` only

</Accordion>

<Accordion title="Data Storage & Encryption">
  
  Email content is processed and stored with maximum security:
  
  - **In transit**: TLS 1.3 encryption
  - **At rest**: AES-256 encryption
  - **Retention**: Email metadata stored indefinitely, full email content purged after 90 days
  - **Deletion**: Revoke access anytime in Settings → Integrations
  
  <Warning>
    When you disconnect email sync, all stored email data is permanently deleted within 24 hours.
  </Warning>

</Accordion>

<Accordion title="Locally-Hosted AI Models">
  
  For text processing and sentiment analysis, ApplyTrack uses:
  
  - **On-device models**: Run on your device when possible
  - **Private cloud**: Hosted on our secure infrastructure (not third-party AI APIs)
  - **No training**: Your emails are never used to train models
  - **GDPR compliant**: Full data portability and right to deletion

</Accordion>

## Email Sync Features by Plan

<Tabs>
  <Tab title="Free Plan">
    
    Email sync is **not available** on the free plan.
    
    Free plan includes:
    - 5 applications per month
    - Manual status updates only
    - No automatic email tracking
    
    <Card title="Upgrade to Premium" icon="arrow-up">
      Unlock email sync for $9/month with unlimited tracking
    </Card>
    
  </Tab>
  <Tab title="Premium - $9/mo">
    
    **Deep Gmail/Outlook Sync** included:
    
    - ✅ Unlimited email tracking
    - ✅ Automatic status updates
    - ✅ Thread monitoring (up to 50 active threads)
    - ✅ Real-time notifications
    - ✅ Basic AI email analysis
    - ✅ Interview scheduling detection
    
  </Tab>
  <Tab title="Platinum - $19/mo">
    
    Everything in Premium plus:
    
    - ✅ **Unlimited thread monitoring**
    - ✅ **Advanced AI email insights**: Sentiment analysis, urgency detection
    - ✅ **Auto-reply suggestions**: AI-generated response templates
    - ✅ **Email performance metrics**: Response time tracking, follow-up reminders
    - ✅ **Priority sync**: Real-time updates within 30 seconds
    
  </Tab>
</Tabs>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Emails not syncing">
    
    If emails aren't appearing in your dashboard:
    
    1. Check that email sync is enabled in Settings → Integrations
    2. Verify the "Syncing X Active threads" indicator in dashboard header
    3. Click **"Sync Mail"** in Quick Commands to force refresh
    4. Ensure emails are from recognized recruiter domains or ATS systems
    5. Check that applications exist in your dashboard for matching
    
    <Warning>
      If you're on the Free plan, email sync is not available. Upgrade to Premium to enable.
    </Warning>
    
  </Accordion>
  
  <Accordion title="Wrong application matched">
    
    If an email updates the wrong application:
    
    1. Click the three-dot menu on the application card
    2. Select **"View Email Thread"**
    3. Click **"Unmatch Email"** to remove the incorrect association
    4. Manually update the correct application status
    
    Our AI improves matching accuracy over time as it learns your application patterns.
    
  </Accordion>
  
  <Accordion title="Disconnect email sync">
    
    To revoke ApplyTrack's access to your email:
    
    1. Go to Settings → Integrations
    2. Find your connected email provider
    3. Click **"Disconnect"**
    4. Confirm deletion of all stored email data
    
    You can also revoke access directly from your email provider:
    - **Gmail**: Google Account → Security → Third-party access
    - **Outlook**: Microsoft Account → Privacy → Apps & services
    
  </Accordion>
</AccordionGroup>

## Advanced Features (Platinum)

### AI Email Insights

Platinum subscribers get advanced AI analysis on every recruiter email:

<CardGroup cols={2}>
  <Card title="Sentiment Analysis" icon="smile">
    Detect positive, neutral, or negative tone in recruiter responses
  </Card>
  <Card title="Urgency Detection" icon="clock">
    Identify time-sensitive requests requiring immediate action
  </Card>
  <Card title="Next Steps Extraction" icon="list">
    Automatically parse action items and deadlines from emails
  </Card>
  <Card title="Response Templates" icon="message-square">
    AI-generated reply suggestions based on email context
  </Card>
</CardGroup>

### Auto-Reply Suggestions

When you receive a recruiter email, Platinum users see suggested responses:

```text
Email: "Are you available for a 30-minute call this Thursday at 2pm?"

Suggested Reply:
"Thank you for reaching out! I'm very interested in this opportunity. 
Thursday at 2pm works perfectly for me. I look forward to our conversation."
```text

Click **"Use Template"** to copy to clipboard or send directly (if email sending is enabled).

## Next Steps

<CardGroup cols={2}>
  <Card title="AI Insights" icon="sparkles" href="/features/ai-insights">
    Learn how AI analyzes your applications for strategic recommendations
  </Card>
  <Card title="Analytics" icon="line-chart" href="/features/analytics">
    Track response rates and email performance metrics
  </Card>
</CardGroup>