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What is a workspace?

A workspace is the top-level organizational unit in OneGlanse. Each workspace represents a brand or product you want to monitor across AI providers. Workspaces contain:
  • Prompts - Questions that test how AI providers mention your brand
  • Provider configurations - Which AI platforms to monitor (ChatGPT, Claude, Perplexity, Gemini, AI Overview)
  • Team members - Collaborators with different permission levels
  • Monitoring schedules - Automated prompt execution timing
  • Analysis data - Historical metrics and trends

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Why workspaces matter

Workspaces provide isolation and organization for tracking different brands or products. This architecture enables: Multi-brand monitoring - Track multiple brands from a single account by creating separate workspaces Team collaboration - Invite team members to specific workspaces with role-based permissions Provider flexibility - Configure different AI providers for each workspace based on your monitoring needs Data isolation - Keep prompt responses and analysis metrics separate between brands

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How workspaces work

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Workspace structure

Each workspace is defined by these core properties: 
{
  id: string;              // Unique identifier
  name: string;            // Display name (e.g., "Acme Corp")
  slug: string;            // URL-friendly identifier
  domain: string;          // Brand domain to monitor (e.g., "acme.com")
  tenantId: string;        // Organization identifier
  schedule: string | null; // Cron expression for automated runs
  enabledProviders: string[]; // Active AI providers
  createdAt: Date;
}

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Default providers

When you create a workspace, OneGlanse automatically enables all supported providers: 
const DEFAULT_PROVIDERS = [
  "chatgpt",      // ChatGPT from OpenAI
  "claude",       // Claude from Anthropic
  "perplexity",   // Perplexity AI search
  "gemini",       // Google Gemini
  "ai-overview"   // Google AI Overview in Search
];
You can customize which providers to monitor by editing the enabledProviders configuration. For example, if you only want to track ChatGPT and Perplexity: 
{
  "enabledProviders": '["chatgpt","perplexity"]'
}

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Workspace members

Workspaces support team collaboration through a member system: 
interface WorkspaceMember {
  id: string;
  workspaceId: string;
  userId: string;
  role: string;        // "member" or "admin"
  createdAt: Date;
  deletedAt: Date | null;
}
Member roles:
  • Admin - Full access to workspace settings, prompts, and member management
  • Member - View analysis data and create prompts
Members are uniquely identified by the combination of workspaceId and userId, ensuring each user can only have one active role per workspace.

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Creating your first workspace

1

Define your brand

Choose the brand or product you want to monitor. You’ll need:
  • Brand name (e.g., “Acme Corp”)
  • Primary domain (e.g., “acme.com”)
  • URL-friendly slug (e.g., “acme-corp”)
2

Select AI providers

Decide which AI platforms to monitor. Start with all five providers to get comprehensive coverage:
  • ChatGPT - Most popular conversational AI
  • Claude - Anthropic’s AI assistant
  • Perplexity - AI-powered search engine
  • Gemini - Google’s multimodal AI
  • AI Overview - Google Search’s AI summaries
3

Configure scheduling

Set up automated monitoring with a cron schedule:
# Run every 6 hours
0 */6 * * *

# Run daily at 9 AM
0 9 * * *

# Run every Monday at 8 AM
0 8 * * 1
See the Scheduling guide for more examples.
4

Invite team members

Add collaborators to your workspace and assign appropriate roles. See Team Collaboration for details.

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Workspace best practices

Create separate workspaces for different brands or products to keep data isolated and organized. This makes it easier to:
  • Track metrics independently
  • Configure different monitoring schedules
  • Manage team access per brand
The workspace domain is used in brand analysis to identify your brand in AI responses. Use your primary website domain (e.g., “acme.com”) rather than subdomains or campaign URLs.
Monitor all five AI providers initially to establish baseline metrics. You can disable specific providers later if they’re not relevant to your audience.
Balance monitoring frequency with resource usage:
  • High-frequency (every 6 hours) - Active campaigns or competitive tracking
  • Medium-frequency (daily) - Ongoing brand monitoring
  • Low-frequency (weekly) - Baseline tracking or budget-conscious setups

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Understanding workspace data

All prompts, responses, and analysis data are scoped to the workspace level. This means:
  • Prompts created in a workspace only run for that workspace’s brand domain
  • Analysis results compare your brand against competitors mentioned in responses
  • Metrics track how your specific brand performs across providers over time
  • Sources show which websites AI providers cite when mentioning your brand
Each prompt execution generates data tagged with: 
{
  workspace_id: string;  // Links to your workspace
  user_id: string;       // User who created the prompt
  prompt_id: string;     // Unique prompt identifier
  model_provider: string; // Which AI provider responded
  created_at: string;    // When the response was captured
}
This structure enables powerful filtering and analysis across workspaces, providers, and time periods.

Managing Prompts

Create and organize prompts for your workspace

Team Collaboration

Invite members and manage workspace permissions

Scheduling

Configure automated monitoring schedules

Providers

Learn about supported AI providers

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