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Overview

The template includes comprehensive guest coordination features to help out-of-town guests plan their trip to your wedding. These pages collect information through Google Forms and provide helpful resources for travel planning.

Travel & Accommodation

Coordinate hotel bookings and travel plans for guests

Parking & Transportation

Manage parking and organize shuttle services

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Travel and Accommodation Page

The travel_and_accommodation.html page helps guests who need overnight accommodation and provides travel information.

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Page Structure

The page is divided into two main sections:
1

Accommodation Form

A Google Form to collect accommodation requests from out-of-town guests.
2

Travel Tips

Helpful information about reaching the venue from airports, train stations, and highways.

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Accommodation Form

The form collects essential information for coordinating guest accommodations:
travel_and_accommodation.html
<section id="Accommodation Form">
    <h2>Accommodation</h2>
    <p>
        Please fill the form below if you are traveling from out of station 
        and need accommodation to attend the event. We will provide 
        transportation from our designated hotel to the event venue
    </p>
</section>
<section>
    <iframe src="https://docs.google.com/forms/d/e/1FAIpQLSfHo33Wvl3aUGwHpALwBMv-2FQtz8pfqKTM3mQQxde4rIBCAA/viewform?embedded=true" 
            width="100%" 
            height="1200" 
            frameborder="0" 
            marginheight="0" 
            marginwidth="0">
        Loading…
    </iframe>
</section>
Recommended form fields:
  • Guest name and contact information
  • Number of guests needing accommodation
  • Preferred check-in and check-out dates
  • Room preferences (single/double/suite)
  • Special requirements (accessibility, dietary needs)
  • Transportation needs to/from venue
Consider partnering with 1-2 hotels near your venue to get group rates and simplify coordination.

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Travel Information Section

The template includes detailed travel information organized by transportation mode:
travel_and_accommodation.html
<section id="Tips">
    <h2>Travel</h2>
    <h3>By Air - Kempegowda International Airport (BLR)</h3>
    <p>
        <i><a href="https://www.bengaluruairport.com/">Kempegowda International Airport</a></i> 
        is now "The Gateway to South and Central India". The airport serves 74 domestic 
        destinations throughout India. Spread over 4,000 acres, it is located about 
        30 kilometres north of the city.
    </p>
    <blockquote>
        Click the links below to help book your transportation to the hotel or venue
    </blockquote>
    <p>
        <b><a href="https://www.bengaluruairport.com/travellers/#/travellers/transport-parking#Airport-VayuVajra">
            Airport Shuttle - Vayu Vajra</a></b> |
        <b><a href="https://www.uber.com/">Uber</a></b> |
        <b><a href="https://www.olacabs.com/">Ola</a></b>
    </p>
</section>
Customize for your location:
  1. Replace airport/station information with your local airports
  2. Add train station details if applicable
  3. Include highway routes and exit numbers for drivers
  4. Link to local taxi services, Uber, Lyft, etc.
  5. Provide estimated travel times to venue
The example shows Bangalore, India travel information. Update all location-specific details to match your wedding venue’s location.

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Parking and Transportation Page

The parking_and_transportation.html page manages parking logistics and shuttle services.

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Page Features

Displays parking capacity, location, and any special instructions. The example venue offers parking for 300 cars on a first-come, first-served basis.
parking_and_transportation.html
<p>
    Parking is available on the premises for upto 300 cars on a 
    first come first serve basis. There is plenty of street parking too!
</p>
A Google Form for guests to book seats on organized shuttle buses from central locations.
parking_and_transportation.html
<section id="Book My Seat">
    <h2>Transportation</h2>
    <p>
        We are running a planned route bus to pick you up from a common 
        central location in your locality. Also, shuttles will be available 
        from the nearest metro station (Silk Institute) to the event location.
    </p>
    <p>
        Please inform us at least 7 days in advance for confirming and 
        helping us effectively plan common transportation services.
    </p>
</section>
Embedded Google Maps and step-by-step directions from major landmarks or hotels.

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Shuttle Coordination Form

Recommended form fields for shuttle bookings:
  • Guest name and phone number
  • Pickup location preference
  • Number of seats needed
  • Event(s) attending (if multi-day wedding)
  • Return trip needed (yes/no)
  • Special accessibility requirements
Request shuttle RSVPs at least 7-10 days before the wedding to allow time for route planning and vehicle booking.

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Customizing Guest Coordination Pages

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Step 1: Create Google Forms

1

Create Accommodation Form

  1. Go to Google Forms
  2. Create a new form titled “Wedding Accommodation Request”
  3. Add fields for guest information, dates, and preferences
  4. Enable response collection
  5. Get the embed code (File → Embed)
2

Create Transportation Form

Create a separate form for shuttle/transportation bookings with pickup locations and timing.
3

Embed Forms in Your Pages

Replace the iframe src URLs in the HTML files with your form URLs:
<iframe src="YOUR_GOOGLE_FORM_EMBED_URL" 
        width="100%" 
        height="1200" 
        frameborder="0">
</iframe>

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Step 2: Update Travel Information

Replace the example Bangalore travel information with details for your venue: 
<h3>By Air - Your Airport Name</h3>
<p>
    [Airport description and distance to venue]
</p>

<h3>By Train - Your Train Station</h3>
<p>
    [Train station information and transportation options]
</p>

<h3>By Car - Driving Directions</h3>
<p>
    [Highway information, exit numbers, and GPS coordinates]
</p>

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Step 3: Add Google Maps

Embed a map showing your venue and nearby hotels: 
<iframe src="https://www.google.com/maps/embed?pb=YOUR_MAP_EMBED_CODE"
        width="100%" 
        height="450" 
        style="border:0;" 
        allowfullscreen="" 
        loading="lazy">
</iframe>
Get the embed code from Google Maps:
  1. Search for your venue on Google Maps
  2. Click “Share” → “Embed a map”
  3. Copy the iframe code
Create a custom Google Map with pins for your venue, recommended hotels, airports, and shuttle pickup points. Share the link in your travel page.

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Managing Responses

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Accommodation Coordination

  1. Review Responses: Check Google Forms responses regularly
  2. Hotel Bookings: Contact hotels with group booking details
  3. Guest Communication: Email guests with confirmation and hotel information
  4. Transportation Planning: Organize shuttles from hotels to venue

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Shuttle Service Logistics

1

Analyze Pickup Locations

Review form responses to identify popular pickup areas
2

Plan Routes

Design efficient shuttle routes with 2-3 stops maximum
3

Book Vehicles

Contact bus/shuttle companies for quotes and bookings
4

Communicate Schedule

Email guests with pickup times, locations, and driver contact info

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Best Practices

Early Planning

Send out accommodation information 2-3 months before the wedding

Clear Deadlines

Set clear deadlines for accommodation and shuttle RSVPs (7-14 days before)

Contact Information

Provide a point of contact for last-minute travel questions

Backup Plans

Have backup transportation options in case shuttles fill up

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Linking from Main Page

The guest coordination features are highlighted on the main landing page:
index.html
<section class="spotlight">
    <div class="image"><img src="images/travel_and_accomadation.jpg" alt="" /></div>
    <div class="content">
        <h2>Travel and Accommodation</h2>
        <h3>One stop shop to make your attendance a breeze</h3>
        <p>
            Are you traveling from out of station and need help booking a room?<br />
            Want tips on best route to the venue?<br />
            Fear not, we have got you covered.
        </p>
        <ul class="actions"></ul>
            <a href="pages/travel_and_accommodation.html#Accommodation Form" 
               class="button primary fit">Take me to the form!</a>
            <a href="pages/travel_and_accommodation.html#Tips" 
               class="button">Give me tips!</a>
        </ul>
    </div>
</section>
The template uses anchor links (#Accommodation Form, #Tips) to jump directly to specific sections within the page.

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Example Timeline

Here’s a suggested timeline for guest coordination:
TimelineAction
3 months beforeSend Save the Date with venue location
2 months beforeAdd travel page to website with hotel recommendations
6 weeks beforeOpen accommodation request form
4 weeks beforeSend reminder emails about accommodation
3 weeks beforeClose accommodation form, finalize hotel bookings
2 weeks beforeOpen shuttle booking form
1 week beforeClose shuttle bookings, send final transportation details
3 days beforeSend reminder emails with shuttle times and locations
Adjust this timeline based on your wedding size and guest travel patterns.

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