Movement Tracking

Overview

Movement tracking provides complete visibility into all inventory transactions, helping you understand how products flow through your system. Track entries from suppliers, exits to customers, transfers between warehouses, and product returns with detailed audit trails.

All movements are recorded with timestamps, user information, and transaction details for complete traceability and compliance.

Movement Types

Entradas

Product EntriesIncoming stock from suppliers, returns from customers, or production completions.

Salidas

Product ExitsOutgoing stock for sales, transfers, waste, or inventory adjustments.

Transferencias

Warehouse TransfersMovement of products between different warehouse locations or storage areas.

Devoluciones

ReturnsProducts returned from customers or rejected items sent back to suppliers.

Accessing Movement Reports

Access movement tracking through the sidebar:

Click Movimiento in the navigation menu
Select from available sub-options:
- Historial de Movimientos (Movement History)
- Entradas Recientes (Recent Entries)
- Salidas Recientes (Recent Exits)
- Transferencias Pendientes (Pending Transfers)
- Registro de Devoluciones (Returns Log)

Use the expandable Movimiento menu to quickly access different movement types without navigating through multiple pages.

Product Entries (Entradas)

Recording New Entries

Document incoming inventory with complete details:

Initiate Entry

Navigate to Movimiento > Nueva EntradaSelect entry type:

Compra (Purchase): Supplier delivery
Devolución Cliente (Customer Return): Returned merchandise
Producción (Production): Manufactured goods
Ajuste (Adjustment): Manual inventory correction

Enter Details

Complete the entry form:

Producto

select

required

Select the product from your catalog or scan barcode

Cantidad

number

required

Enter quantity received (validates against purchase order if applicable)

Bodega

select

required

Destination warehouse for the incoming stock

Proveedor

select

Supplier name (auto-populated for purchases)

Documento Referencia

text

Purchase order, delivery note, or invoice number

Fecha Recepción

date

default:"today"

Date goods were physically received

Notas

textarea

Additional comments about condition, quality, or discrepancies

Validate and Save

Review the entry details:

Verify quantity matches delivery documentation
Confirm warehouse destination is correct
Check product condition and quality

Click Registrar Entrada to save the transaction

Update Stock

The system automatically:

Increases inventory count for the product
Updates warehouse stock levels
Creates audit trail entry
Triggers low-stock alert removal if applicable

Entry Report Example

{
  "entry_id": "ENT-2026-00342",
  "type": "purchase",
  "product": {
    "id": 145,
    "code": "PROD-2345",
    "name": "Laptop Dell Latitude 5420",
    "category": "Electrónicos > Laptops"
  },
  "quantity": 15,
  "warehouse": {
    "id": 2,
    "name": "Bodega Principal"
  },
  "supplier": {
    "id": 7,
    "name": "Tech Distributors S.A.",
    "nif": "B12345678"
  },
  "reference_document": "PO-2026-0089",
  "received_date": "2026-03-03",
  "recorded_by": "Anbo Minecon",
  "timestamp": "2026-03-03T14:23:45Z",
  "notes": "All units inspected and in perfect condition"
}

Product Exits (Salidas)

Recording Exits

Document outgoing inventory transactions:

Sales Exit

Process:

Select product and quantity being sold
Choose source warehouse
Enter customer information (optional)
Add invoice or order reference number
Specify delivery date
Record payment status if applicable

Impact:

Decreases stock in selected warehouse
Updates product availability
Triggers low-stock alert if threshold reached
Creates sales history entry

Transfer Exit

Process:

Initiate transfer from source warehouse
Specify destination warehouse
Select products and quantities
Assign transfer authorization
Schedule transfer date
Print transfer documentation

Impact:

Marks stock as “in transit”
Creates pending transfer record
Generates transfer tracking number
Notifies destination warehouse

Waste/Damage Exit

Process:

Select damaged or expired products
Specify reason for removal:
- Damaged during storage
- Expired/near expiration
- Quality control failure
- Lost/stolen
Add supporting documentation
Require supervisor approval for high-value items
Record disposal method

Impact:

Reduces inventory count
Creates loss/damage report
Updates waste tracking metrics
May trigger insurance claim process

Adjustment Exit

Process:

Perform physical inventory count
Identify discrepancies between system and actual
Document reason for variance
Get approval for adjustment (if required)
Record correction in system

Impact:

Corrects inventory inaccuracies
Creates audit trail for investigation
Highlights potential theft or process issues
Updates stock to match physical count

Exit Validation Rules

Exits are subject to validation rules to prevent inventory errors:

Cannot exit more quantity than available in warehouse
Requires authorization for high-value items (configurable threshold)
Blocked if product is reserved for other orders
Prevented if product has quality hold status

Warehouse Transfers

Transfer Workflow

Manage product movement between warehouses:

Create Transfer Request

Source Warehouse:

Initiate transfer request
Select products and quantities
Specify destination warehouse
Set priority level (Normal, Urgent, Scheduled)
Add transfer reason and notes

Approval Process

Warehouse Manager:

Review transfer request
Verify stock availability
Check destination capacity
Approve or reject with comments

Automatic approval is available for transfers below configured value thresholds between authorized warehouses.

Prepare Transfer

Source Warehouse:

Pick products from storage locations
Perform quality check before shipping
Package items securely
Print transfer documentation
Update status to “Ready for Transfer”

In Transit

Logistics:

Assign transfer to carrier/driver
Update status to “In Transit”
Track movement progress
Monitor estimated arrival time

During transit, stock is:

Deducted from source warehouse
Not yet added to destination
Shown as “in transit” in reports

Receive at Destination

Destination Warehouse:

Verify quantities received match transfer documentation
Inspect product condition
Report any discrepancies immediately
Confirm receipt in system
Update status to “Completed”

Stock is now available at destination warehouse.

Transfer Status Tracking

Status	Description	Stock Impact
Pendiente (Pending)	Awaiting approval	No change
Aprobado (Approved)	Approved, awaiting pickup	No change
En Preparación (Preparing)	Being picked and packed	No change
En Tránsito (In Transit)	Moving between warehouses	Deducted from source
Recibido (Received)	Arrived at destination	Added to destination
Completado (Completed)	Fully processed	Transfer complete
Cancelado (Cancelled)	Transfer cancelled	Reverted to source

Returns Management (Devoluciones)

Customer Returns

Process product returns from customers:

Return Authorization
Return Receipt
Return Processing

Initial Processing:

Customer requests return
Verify return eligibility:
- Within return window (typically 30 days)
- Product condition acceptable
- Original packaging present (if required)
- Proof of purchase provided
Generate Return Authorization (RA) number
Provide return instructions to customer
Update order status to “Return Initiated”

Supplier Returns

Return defective or incorrect products to suppliers:

// Return to Supplier Record Structure
const supplierReturn = {
  return_id: "RTS-2026-0034",
  type: "supplier_return",
  reason: "defective", // or: wrong_item, damaged, excess
  
  product: {
    id: 234,
    name: "Power Supply Unit 650W",
    quantity: 8
  },
  
  supplier: {
    id: 12,
    name: "Electronics Wholesale Ltd.",
    contact: "[email protected]"
  },
  
  original_entry: "ENT-2026-00298",
  purchase_order: "PO-2026-0067",
  
  defect_details: "Units fail POST test, no power output",
  photos_attached: true,
  
  return_authorization: "SUP-RA-45892",
  expected_resolution: "replacement",
  
  status: "awaiting_pickup",
  created_date: "2026-03-03"
}

Movement History Reports

Comprehensive Movement Log

Access complete transaction history:

const filters = {
  dateFrom: "2026-02-01",
  dateTo: "2026-02-28",
  movementTypes: ["entry", "exit", "transfer"],
  warehouses: ["all"],
  sortBy: "date_desc"
}

Movement Analytics

Monthly Entries

342 transactions+12% vs last month

Monthly Exits

298 transactions+8% vs last month

Active Transfers

23 in transit5 delayed, 18 on schedule

Export and Integration

Movement Data Export

Export movement data for analysis or compliance:

Excel Export

Generate detailed spreadsheet with:

All movement transactions in date range
Product details and categories
Warehouse information
User who recorded transaction
Reference documents and notes
Calculated totals and summaries

Format Options:

Single sheet with all data
Multiple sheets by movement type
Pivot-ready format for analysis

PDF Report

Professional formatted report including:

Executive summary with key metrics
Movement breakdown by type
Charts showing trends
Top products by movement volume
Warehouse activity comparison
Anomaly highlights and alerts

API Integration

Access movement data programmatically:

GET /api/movimientos?fecha_desde=2026-02-01&fecha_hasta=2026-02-28

Returns JSON array of movement records with full details for integration with:

ERP systems
Business intelligence tools
Custom dashboards
Accounting software

Best Practices

Accurate Recording

Ensure data integrity:

Record movements in real-time, not batch at end of day
Double-check quantities before confirming
Include reference documents for all transactions
Add detailed notes for unusual situations
Take photos for high-value or damaged items

Regular Reconciliation

Maintain accuracy through verification:

Perform daily reconciliation of high-activity warehouses
Weekly spot checks on random products
Monthly full inventory counts for critical items
Investigate and resolve discrepancies immediately
Document root causes to prevent recurrence

Transfer Management

Optimize inter-warehouse movements:

Consolidate multiple small transfers into larger batches
Schedule transfers during off-peak hours
Use transfer tracking to minimize “in transit” time
Implement standard packaging and labeling
Train staff on proper transfer procedures

Returns Processing

Streamline return handling:

Establish clear return policies and communicate them
Process returns within 24-48 hours of receipt
Track return reasons to identify product issues
Maintain separate quarantine area for returned items
Analyze return trends monthly to address root causes

Inventory Reports

Generate comprehensive stock level and distribution reports

Product Rotation

Monitor FIFO/FEFO compliance and expiration tracking

Warehouse Management

Configure warehouses and storage locations

Product Management

Manage product catalog and attributes

Get Started

Core Features

User Management

Reports & Analytics

Overview

Movement Types

Entradas

Salidas

Transferencias

Devoluciones

Accessing Movement Reports

Navigation

Product Entries (Entradas)

Recording New Entries

Entry Report Example

Product Exits (Salidas)

Recording Exits

Exit Validation Rules

Warehouse Transfers

Transfer Workflow

Transfer Status Tracking

Returns Management (Devoluciones)

Customer Returns

Supplier Returns

Movement History Reports

Comprehensive Movement Log

Movement Analytics

Monthly Entries

Monthly Exits

Active Transfers

Export and Integration

Movement Data Export

Best Practices

Inventory Reports

Product Rotation

Warehouse Management

Product Management

Build docs developers (and LLMs) love

Get Started

Core Features

User Management

Reports & Analytics

​Overview

​Movement Types

Entradas

Salidas

Transferencias

Devoluciones

​Accessing Movement Reports

​Navigation

​Product Entries (Entradas)

​Recording New Entries

​Entry Report Example

​Product Exits (Salidas)

​Recording Exits

​Exit Validation Rules

​Warehouse Transfers

​Transfer Workflow

​Transfer Status Tracking

​Returns Management (Devoluciones)

​Customer Returns

​Supplier Returns

​Movement History Reports

​Comprehensive Movement Log

​Movement Analytics

Monthly Entries

Monthly Exits

Active Transfers

​Export and Integration

​Movement Data Export

​Best Practices

​Related Documentation

Inventory Reports

Product Rotation

Warehouse Management

Product Management

Build docs developers (and LLMs) love

Overview

Movement Types

Accessing Movement Reports

Navigation

Product Entries (Entradas)

Recording New Entries

Entry Report Example

Product Exits (Salidas)

Recording Exits

Exit Validation Rules

Warehouse Transfers

Transfer Workflow

Transfer Status Tracking

Returns Management (Devoluciones)

Customer Returns

Supplier Returns

Movement History Reports

Comprehensive Movement Log

Movement Analytics

Export and Integration

Movement Data Export

Best Practices

Related Documentation